SyncOffice — Sync Your Office
For Architecture & Design Firms

Document Management Software Built for Architecture Firms

Every drawing revision kept, every consultant given only the access they need, every project hour tracked and billed — from one secure platform built for practices that live on documents.

The document problems every practice recognises

Drawings move between studio, consultants, contractors and client. Every hand-off is a chance to lose the thread.

Revisions overwritten, not recorded

A drawing is saved over and the earlier issue is gone. When someone asks which version went to site, nobody can prove it.

Project files scattered across drives

Drawings, specifications, approvals and site photos live in different folders on different machines.

Consultants need access — but not to everything

Structural, MEP and contractors get a shared link to the whole folder because there's no finer control.

Nobody knows what a project actually cost

Studio hours go unrecorded, so fee proposals are guesswork and overruns surface only at the end.

No record of what was issued, when

Issue registers live in spreadsheets kept by hand — if they're kept at all.

Approvals stuck in inboxes

Principal sign-off before a drawing goes out sits in email, holding up the site.

How SyncOffice runs your studio

One governed system for drawings, consultants, hours and fees.

A vault organised by project

Structure every project the way you work — phases, disciplines, document types — so any drawing is found in seconds, with studio-internal and client-facing files kept apart.

Every revision kept, nothing overwritten

Full version history on every file with restore, so the drawing that went to site is always recoverable and provable.

Time-boxed access for consultants & contractors

Give a structural engineer or contractor guest access to one folder, with an expiry date. Every view and download is logged, and access can be pulled at any time.

Maker-checker before a drawing is issued

Route issue and sensitive actions through request → review → approve, so nothing leaves the studio without the sign-off it needs — and the trail is kept.

Recurring tasks for site visits and reviews

Set a task to repeat for site inspections, statutory submissions or design reviews, and let it appear for the right person without anyone remembering to raise it.

Project hours that become the fee invoice

Log studio hours and disbursements against a project, then raise the invoice from that tracked work — the hours and expenses carry across with it.

Why architecture practices choose SyncOffice

Built for document-heavy, drawing-driven work — not a generic drive
Version history and restore on every file, so an issued drawing is always provable
Guest access with expiry for consultants, contractors and clients
Role, department and location-based access across the whole studio
Tamper-evident audit log of who opened, changed or downloaded what
Free setup and training with every plan

Architecture firms — common questions

6 answered

Yes. Every file carries full version history, so each revision is retained rather than overwritten, and any earlier version can be restored. That means the drawing that was issued to site remains recoverable and provable at any point.

Give them guest access to a specific folder rather than the project. Guest access can be time-boxed with an expiry date, every view and download is recorded in the audit log, and access can be revoked at any time.

Yes. Sync Clock records hours and disbursements against tasks and projects. When it's time to bill, a user raises the invoice from that tracked work and the hours and expenses come across with it — so the fee reflects what was actually done.

Yes. Maker-checker workflows route sensitive actions through request, review and approval, with separate My Requests and Team Requests queues. Nothing needs to sit in an inbox, and every decision is logged.

Recurring tasks handle work that comes back on a cycle — site inspections, design reviews, statutory submissions — so the task appears for the right person on schedule instead of relying on memory.

Book a demo and our team will set SyncOffice up for your practice, with free onboarding and training included in every plan.

Ready to keep every revision and bill every hour?

See how SyncOffice organises your drawings, controls consultant access and connects studio hours to fees. Free setup and training included.

Explore more: Product tour · Why not just a shared drive? · Pricing

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